This is our cloud based payroll service which is processed four weekly to match the funding. We process all employees based on the PA contract currently in existence, any change of hours / rates or PA would result in a new contract or addendum been issued to the PA. We would not hold any funds or make any payments.


Registration with HMRC
Act as the agent for HMRC purposes
Set up of pension scheme with NEST
Compliance with The Pension Regulator
Set up employer liability insurance
Contracts of employment for all PA’s
4-weekly payroll including payslips, P45’s, P60’s etc
Calculating any statutory pay

Employye and employer self service portal inc tracking holiday, checking payslips etc 

Monthly or Quarterly statement of HMRC liability
Bank Payment file
Reports for Local Authority / NHS  etc
Accounting journals
Upload to HMRC through RTI
24/7 Cloud portal for use by employee and/or employer
On-going telephone and email support

Fund Management


This includes Payroll as above as standard. 


Under Fund Management we would hold the funds and make all payments from the clients individual bank account.


Initial face to face meeting to explain service and set up
Up to 4 additional meetings per year
Individual bank account with EML (PFS)
PA registration
DBS carried out if required
Use of SICA App for timesheets and messaging
Payment of all PA wages in accordance with support plan
Payment of HMRC / Pension
Payment of any other invoice etc in line with support plan
Advertising for PA via SICA website / App if required
Annual audit assistance for local authorities with read only viewing of each bank account

Package Management


This includes Payroll and Fund Management as standard.


Single point of contact
Annual staff supervisions
Attendance at team meetings if necessary
Regular contact with family / representative
Reviews as necessary between commissioners and client/family/PA team
Annual support plan review and budget update
Recruitment including, advert writing, advert submission, CV Sifting, Interviewing
Employment support includes support with rota
Training – e-learning and practical
Employee / Employer disputes
Cause for concern / disciplinaries
Identification badges
ILG PA – employee benefit with Bluelight card acceptance
Client ‘manual’ on site to include the following -
·         Pen picture
·         Emergency contact
·         MAR chart
·         Visit logs
·         Body map
·         Professional log
·         Incident forms
·         Support plan
·         Administration documents
·         Client specific record forms

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