Payroll

This is our cloud based payroll service which is processed four weekly to match the funding. We process all employees based on the PA contract currently in existence, any change of hours / rates or PA would result in a new contract or addendum been issued to the PA. We would not hold any funds or make any payments.

• Registration with HMRC
• Set up pension scheme with NEST
• Compliance with The Pension Regulator
• Set up employer liability insurance
• Contracts of employment for all PA’s
• Unlimited PA's 
• 4-weekly payroll including payslips, P45’s, P60’s etc
• Calculating any statutory pay
• Employye and employer self service portal inc tracking holiday, checking payslips etc 
• Monthly or Quarterly statement of HMRC liability
• Bank Payment file
• Reports for Local Authority / NHS  etc
• Accounting journals
• Upload to HMRC through RTI
• 24/7 Cloud portal for use by employee and/or employer
• On-going telephone and email support
• Advice on any related issue

Fund Management

This includes Payroll as above as standard. 

Under Fund Management we would hold the funds and make all payments from the clients individual bank account.

• Initial face to face meeting to explain service and set up
• Review of Support Plan in place to check costings and requirements
• Up to 4 additional meetings per year
• Individual bank account with EML (PFS)
• PA registration
• DBS carried out if required
• Use of SICA App for timesheets and messaging
• Payment of all PA wages in accordance with support plan
• Payment of HMRC / Pension / any other libility arisig through payroll
• Payment of any other invoice etc in line with support plan
• Advertising for PA via SICA website / App if required
• Annual audit assistance for local authorities with read only viewing of each bank account

Package Management

This includes Payroll and Fund Management as standard.

Qualified and experienced within the field of package management this service allows SICA Support to deliver indepth knowledge and guidance whilst ensuring the client is central to service delivery and compliance.

• Completion or assistance with completing the Support Plan and budget
• Single point of contact
• Annual staff supervisions
• Attendance at team meetings if necessary
• Regular contact with family / representative
• Reviews as necessary between commissioners and client/family/PA team
• Annual support plan review and budget update
• Recruitment including, advert writing, advert submission, CV sifting, interviewing
• Employment support includes support with rota
• Sourcing training – both e-learning and practical as per Support Plan
• Assistance with employee / employer disputes
• Cause for concern / disciplinaries
• Identification badges
• ILG PA – employee benefit with Bluelight card acceptance
• Client ‘manual’ on site to include the following:
• Pen picture
• Emergency contact
• MAR chart
• Visit logs
• Body map
• Professional log
• Incident forms
• Support plan
• Administration documents
• Client specific record forms